Let’s talk about one of the hardest parts of planning your wedding: the guest list. Whether you’re planning an intimate celebration or a 150-guest blowout, deciding who to invite (and who to gently leave off) can feel like walking a tightrope.
But don’t worry, we’re here to help you tackle the list with confidence, grace, and as little drama as possible.
Start with the Big Picture
💸 Budget + Venue = Headcount
Before you start listing names, know how many people your venue can hold and how many you can afford to host. This sets your top limit—because every name adds up, fast.
👰 Your Wedding, Your Rules
This is your day. It should feel filled with love, not obligation. Keep coming back to what you want the day to feel like.
The Guest List Breakdown
Here’s a quick way to structure your list:
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Immediate family (non-negotiables)
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Close friends
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Extended family + plus-ones
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Work friends, family friends, etc.
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‘Nice-to-haves’ (people you'd like to include if space allows)
Tricky Situations—Handled with Grace
💔 “But we went to their wedding…”
You are not obligated to return every invite. Life changes. Just be kind and clear in your communication.
👩💼 Work colleagues
Unless they’re actual friends outside of work, a polite “we’re keeping it small” is more than fine.
👶 Plus-ones
If you’re tight on numbers, it’s okay to only offer plus-ones to long-term partners. Just be consistent across the board.
👵 Distant relatives you’ve never met
This is not a family reunion. You don’t need to invite Great Aunt Margaret from Perth if you’ve never spoken to her.
How to Say “No” Without the Guilt
If someone asks why they didn’t get an invite (it happens), here are a few gentle ways to respond:
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“We wish we could have everyone, but we’ve had to keep the numbers small.”
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“We’re prioritising close family and friends due to space and budget.”
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“We’re having a more intimate celebration, but we so appreciate your well wishes.”
Remember: true friends will understand.
Final Thought
Your guest list should reflect the people who make you feel loved, supported, and truly happy. Don’t stress over politics. Invite the ones who make your heart feel full.
